Jurnal Ilmiah Perekam dan Informasi Kesehatan Imelda (JIPIKI) is committed to maintaining the quality, transparency, and integrity of the scientific record in the fields of medical record management, health information management, and health informatics. Following the publication of an article, the journal encourages members of the academic community, researchers, practitioners, and other stakeholders to provide scholarly feedback, constructive criticism, clarifications, or reports of potential errors in published articles.

This policy is guided by the principles and recommendations of the Committee on Publication Ethics (COPE) and the journal's publication ethics standards.

1. Forms of Post-Publication Discussion

1.1. Letter to the Editor

Readers may submit written comments or critical evaluations concerning articles previously published in the journal. Submissions must be directly relevant to the scientific content of the article, supported by appropriate evidence or well-founded academic arguments, and presented in a respectful, professional, and constructive manner.

Letters containing offensive language, personal attacks, defamatory statements, or unsupported allegations will not be considered. All submitted letters will be evaluated by the Editorial Board to determine their relevance, scientific merit, and suitability for publication.

1.2. Author Response

Authors of the original articles will be given an opportunity to respond to comments, questions, or criticisms raised by readers. Where appropriate, the authors' responses may be published alongside the corresponding Letters to the Editor to ensure a balanced, transparent, and comprehensive scientific record.

1.3. Commentary Articles

For scientific issues that generate substantial academic debate or require further critical examination, the journal may consider publishing short commentary articles. Such contributions will undergo editorial assessment and, where appropriate, a peer-review process to ensure their scientific validity, relevance, and academic quality.

2. Platforms for Post-Publication Discussion

To facilitate communication among readers, authors, researchers, and the Editorial Board, post-publication discussions may be conducted through the following platforms:

2.1. Open Journal Systems (OJS)

Readers may submit comments, questions, or scholarly feedback through the available discussion or communication features on the journal's official website:
https://jurnal.uimedan.ac.id/index.php/JIPIKI

A registered user account may be required to access certain features. This platform is recommended for formal scientific discussions that need to be documented and directly associated with published articles.

2.2. Official WhatsApp Group

Informal academic discussions, brief questions, and exchanges of information may be conducted through the official WhatsApp group of Jurnal Ilmiah Perekam dan Informasi Kesehatan Imelda. This platform is intended to facilitate timely communication and encourage constructive interaction among members of the journal's academic community.

2.3. Official Telegram Group

The journal may also facilitate post-publication discussions through its official Telegram group. This platform supports ongoing academic conversations, the exchange of scientific perspectives, and the sharing of relevant supporting documents.

3. Guidelines for Discussion Platforms

All participants in post-publication discussions are expected to comply with the following guidelines:

1. Participants must uphold academic integrity, professional conduct, mutual respect, and ethical communication in all discussions.
2. Discussions must remain focused on the scientific content, methodology, findings, interpretation, or implications of published articles.
3. Advertising, spam, irrelevant links, offensive material, defamatory statements, personal attacks, and other inappropriate content are strictly prohibited.
4. Discussions conducted through WhatsApp and Telegram are considered informal and do not replace the journal's official editorial procedures.
5. Concerns requiring formal editorial action, including corrections, expressions of concern, or retractions, must be submitted in writing through the journal's OJS platform or official email address.
6. Group administrators reserve the right to issue warnings, restrict participation, or remove members who violate these guidelines.
7. The Editorial Board may review and summarize substantive scientific discussions for consideration in editorial evaluations or further actions, where appropriate.

4. Procedures for Submitting Formal Letters

Readers who wish to submit a Letter to the Editor for possible publication should send their manuscripts through the journal's OJS platform or via the official editorial email address.

Submissions should include the sender's full name, institutional affiliation, valid email address, and a clear identification of the article being discussed. The letter should clearly describe the issue raised and provide appropriate scientific evidence, references, or supporting documentation.

The Editorial Board will acknowledge and evaluate submissions in accordance with the journal's editorial procedures. An initial response is expected within 30 working days of receipt, subject to the complexity of the issues raised and the need for further assessment. The journal reserves the right to request clarification, additional evidence, or revisions before deciding whether a submission is suitable for publication.

5. Corrections, Expressions of Concern, and Retractions

If post-publication discussions or other credible reports identify potential errors, inaccuracies, or concerns regarding the integrity of a published article, the journal may initiate an editorial investigation and take appropriate action in accordance with COPE guidelines and the journal's publication ethics policy.

Depending on the nature and severity of the identified issues, the following actions may be taken:

1. Correction (Erratum/Corrigendum): A correction may be issued when errors are identified in a published article but do not substantially affect the validity of the research findings or its principal conclusions. Such errors may include typographical mistakes, incorrect numerical values, inaccuracies in tables or figures, or other minor reporting errors. The correction notice will be published transparently and linked to the original article to ensure that readers can access the updated scientific record.
2. Expression of Concern: An Expression of Concern may be issued when credible concerns arise regarding the reliability, ethical conduct, or integrity of a published article, but the available evidence is insufficient to support an immediate correction or retraction. This notice may be published while an investigation is ongoing or when significant concerns remain unresolved. The journal will provide appropriate updates or take further editorial action when additional evidence becomes available.
3. Retraction: A retraction may be issued when serious errors, research misconduct, plagiarism, data fabrication or falsification, unethical research practices, or other substantial problems undermine the reliability or validity of the published findings. Retraction decisions will be made following a thorough editorial assessment and, where appropriate, consultation with the authors, their affiliated institutions, or other relevant parties. All retraction notices will provide a clear and transparent explanation of the reasons for retraction and will be appropriately linked to the original publication. The retracted article will remain accessible as part of the scholarly record, with a clear indication of its retracted status, in accordance with applicable publication ethics guidelines.

6. Commitment to Scientific Integrity

Jurnal Ilmiah Perekam dan Informasi Kesehatan Imelda (JIPIKI) recognizes post-publication discussion as an essential component of scholarly communication, scientific accountability, and continuous improvement in research quality.

The journal is committed to handling all post-publication comments, concerns, and allegations fairly, objectively, confidentially where appropriate, and transparently, while respecting the rights and responsibilities of authors, readers, reviewers, and other stakeholders.

Through this policy, the journal seeks to promote constructive scientific dialogue, encourage responsible scholarly engagement, and preserve the credibility and integrity of the published scientific literature.